Use-case guide
Best AI tools for meeting notes
Short answer: Granola is the best quiet personal notes option, Fathom is stronger for recording and sharing calls, Fireflies fits searchable team archives, and Otter remains useful for transcription-first workflows.
Match the tool to the job
Different meeting jobs, different tools
You do not need a heavy meeting platform for every call. Match the tool to whether you need private notes, shared recaps, search, or a transcript fallback.
Capture personal calls
Granola
Quiet notes for one-on-one calls without turning every meeting into a heavy recording workflow.
Shared recapRecord and share recaps
Fathom
Best when teammates or clients need a recording, summary, and action items after the call.
Team archiveSearch the team archive
Fireflies.ai
Useful when many calls need to be indexed by topic, customer, owner, and follow-up.
Transcript fallbackKeep transcript fallback
Otter.ai
A practical transcription-first option for lectures, interviews, and simple call notes.
Fathom and Fireflies become more useful when other people need the recording, recap, or searchable call archive.